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Call for information market

The online abstract submission portal is closed since 28-06-2026 23:59 CEST. You can no longer submit a proposal for a contribution. 

The information market will take place during the festival day from 10:00 to 16:00. It will be held in the central gathering area of the festival venue. This market offers a space for organisations and companies to present their work to festival visitors in an approachable and informal setting. The market will feature standing tables with limited options for additional setup.

We expect most visitors during lunch and the coffee breaks. Stand holders are primarily expected to be present during these times but are, of course, welcome to visit other parts of the programme outside these hours.

Abstract Submission Guidelines

  • The online abstract submission portal is open between 7-5-2026 and closes at 28-06-2026 23:59 CEST.

Please note that only electronic submissions are accepted.

  • The programme committee will evaluate the proposals and make a selection in July. Submitters will be notified in August whether or not they will be invited to deliver a session.

  • To submit a proposal, you need to create a one-time account on the EventsAir platform.
  • If you are submitting a proposal, please make sure to also register as a participant — registration is free of charge. If you are hosting a session with multiple people, each person must register individually as a participant.
  • Open Science NL will not cover costs incurred in submitting an abstract, or for travel and accommodation costs for presenting authors.
  • Withdrawal of abstracts can only be accepted if notified in writing and subsequently confirmed by the Festival Secretariat.
  • For all enquiries regarding abstracts, please contact the Festival Secretariat at osf@congressbydesign.com.

Abstracts should meet all of the following specifications to be considered:

Title

Each abstract should have a brief descriptive title and should be written
in sentence case. The title should not exceed 20 words. 

Please note that there is no option to add a subtitle.

Abstract textThe abstract text should not exceed 350 words.
KeywordsDuring the abstract submission process, submitters will be asked to specify up to five keywords.
Level
  1. Novice, 
  2. Competent, 
  3. Expert
Equipment/facilities
  • White board, 
  • SMART board, 
  • Single Projector, 
  • Desktop PC, 
  • microphone,
  • Other
Seating arrangement
  • Cinema,
  • Forum,
  • Table blocks,
  • No seats (standing workshop)
Audience
  • Research supporters,
  • Researchers,
  • Educators,
  • Policy makers,
  • Techies,
  • Students,
  • Broader public
Authors

Names, affiliations, cities, and countries of all contributing authors should be provided. The person submitting the abstract should be the presenting author of the work.

All communications regarding an abstract will go to the submitting author, irrespective the designation of the presenting author. 

Please verify that your email address is correct as it will be used for contacting you after the review process.

LanguageAbstracts should be written in English. It is crucial that abstracts are proofread carefully to avoid errors before they are submitted. Please note that the text of approved abstracts containing grammatical and spelling errors will NOT be edited prior to publication on the website of the Open Science Festival.
Additional information for workshops

During the abstract submission process, workshop submitters will be asked to provide the following additional information: 

  • What would you like your participants to be aware off/feel/know/be able to do at the end of your session? What are the intended outcomes or tangible outputs of the proposed workshop (e.g., tools, resources, publications, action plans, collaborations)?
  • Target audience for your workshop
  • Preferred and the maximum number of people to attend your workshop.
  • Brief summary of the workshop including key take away messages for the online programme (if no summary is provided, the full submitted abstract will be published in the online programme).

Submitted abstracts will undergo review by the programme committee and will be scheduled for presentation or workshop only if accepted by the reviewers.

Criteria

Abstracts will be evaluated based on the following criteria:

Workshops/Lightning speeches/Networking sessions

  • Diversity (we strive for a broad representation of universities (of applied sciences) and other
    organisations,
  • Originality,
  • Quality of content,
  • Potential impact,
  • Readability/understandability,
  • Relevance,
  • General assessment of proposal,
  • Interactive component

Poster sessions

  • General assessment of the proposal,
  • Potential to stimulate discussion and collaboration,
  • Level of innovation,
  • Quality of the content,
  • Openness and FAIRness of the solution / method / product (if applicable),
  • Relevance

Information Market

  • The programme committee will select exhibitors based on the relevance of their proposals to festival visitors.